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Local Eligibility

Q. Is a LFCC required to publish an announcement for the PCFO application?
A. The LFCC must solicit applications on a competitive basis for the PCFO no later than a date to be determined by OPM and, if the LFCC exercises discretion to enter into a multi-year arrangement in accordance with OPM regulations, upon completion of the multi-year term. The multi-year arrangement cannot exceed three years. The LFCC shall solicit applications via outreach activities, including public notice in newspapers, postings on web sites, advertising in trade journals, dissemination among participating CFC charitable organizations and federations and/or outreach through local or state nonprofit associations and training centers, among others.

Q. Is a Local Federal Coordinating Committee (LFCC) required to keep any type of data base, provide notice of the application period, and/or mail annual applications to charitable organizations?
A. Yes. LFCCs must ensure that local charitable organizations are given adequate notice of the application period and process and that the applications are made available to interested parties. This may be done by posting the forms on the campaign website and/or sending the forms to charities via email. LFCCs can provide such notice through various public service announcements which include but are not limited to local newspapers, radio and television stations, etc. The LFCC should also ensure the PCFO maintains a mailing list of local charitable organizations that have requested information and tracks the receipt of completed charity applications in a database or by other means.

Q. Why is a "dba" (Doing business as) required from the IRS for a name change? Can a State-issued "dba" be used instead of the IRS "dba"?
A. OPM will accept a "dba" issued by the IRS or the State. If a nonprofit organization elects to do business under a name different from the one on their IRS 501(c)(3) determination letter, they must obtain a "dba" through either the IRS or the State and submit it with their application. While a charitable organization's eligibility status will not be decided based on the name, the name by which it is listed in the CFC Charity List, should it be found eligible, will depend on official documentation from the IRS or State sources. Additionally, ALL charitable organizations are required to include their Employee Identification Number (EIN) in their 25-word statement regardless of whether they are listed under their legal name or a "dba".

Q. What is considered a "complete" IRS Form 990?
A. A complete IRS Form 990 will include the entire Form 990 itself, and all applicable supplemental/supporting statements with the exception of Schedule B. The IRS Form 990 must also contain all appropriate signatures. Electronic IRS Forms 990 must be accompanied with IRS Form 8879-EO (IRS e-file Signature Authorization for an Exempt Organization") or Form 8453-EO ("Exempt Organization Declaration and Signature for Electronic Filing"). Both Form 8879-EO and 8453-EO require an officer's signature and declaration that the information contained in the document is true, correct, and complete.

Q. Is a local charitable organization required to satisfy all independent eligibility criteria or is it allowed to use national or regional materials, especially if it is a chapter of a national organization or a site of a regional office?
A. Bona-fide chapters or affiliates of a national organization that are not separately incorporated are permitted to submit the parent organization's audited financial statements, to the extent required, and 26 U.S.C 501(c)(3) tax exemption letter, buts must provide its own pro forma IRS Form 990, page 1 and Part V only, for CFC purposes. In order to use the parent organization's tax exemption letter and audited financial statements (if required), the local organization must provide a certification signed by either the Chief Executive Officer (CEO) or CEO equivalent of the national organization stating that the local charitable organization operates as a bona-fide chapter or affiliate in good standing of the national organization and it is covered by the national organization's 501(c)(3) tax-exemption, IRS Form 990 and audited financial statements. A copy of the national organization's 501(c)(3) letter must accompany the CEO's certification.

Q. Can an applicant provide an audit on appeal if it isn't ready by the application deadline?
A. No. The required certifications and documentation must have been completed and submitted prior to the application filing deadline. Applications received that are incomplete may not be perfected during the appeal process. Further, documents that were not available at the time of the application deadline cannot be considered on appeal.

Q. If a charitable organization is a state chapter of a national charitable organization is that considered statewide presence?
A. No. An organization applying for statewide presence must prove that it provides or conducts real services, benefits, assistance or program activities covering 30 percent of a state's geographic boundaries or conducting real services, benefits, assistance or program activities affecting 30 percent of the state's population. This cannot be met solely on the basis of services provided through an "800" telephone number, the internet, the US Postal Service or a combination thereof. For more details see CFC Memo 2006-22.

Q. State-wide presence vs. Local presence... please define.
A. Local presence is defined as a staffed facility, office or portion of a residence dedicated exclusively to that organization, available to members of the public seeking its services or benefits. The facility must be open at least 15 hours a week and have a telephone dedicated exclusively to the organization. State-wide presence is acquired when an organization proves it provides or conducts real services, benefits, assistance or program activities covering 30 percent of a state's geographic boundaries or affecting 30 percent of a state's population. For more information, see 5CFR Part 950.204. PDF Format [90KB](The strongest case for state-wide and local presence should be made to the LFCC. OPM prefers that this assessment be appropriately decided at the local level; however, applicants still have the right to appeal if necessary.)